Registration
Those who would like to participate in the ICTPPO2023, please read the following information and complete registration on this page.
Online registration will start on April 1st, 2023. The following are scheduled for registration. Except for invited speakers, each participant can present work as a poster presentation. For participants who wish to present, an abstract file (MS word or PDF) must be submitted at registration. Among the submitted abstracts, some topics will be chosen for oral presentation. A template file of the abstract will be prepared.
Early bird registration (April 1 ~ May 31, 2023)
Standard registration (June 1 ~ July 31, 2023)
Abstract deadline (July 31, 2023)
Registration fee
※Owing to the soaring oil price, we need to increase the registration fee for a single room (JPY 3,000). We appreciate your understanding.
*Registration fee includes:
Conference fee (JPY 20,000)
- Receipt of the registration fee (will be available for download from the online registration system after completion of the payment.)
- Certificate of attendance (will be available for download from the online registration system after the conference.)
- Program & Abstract book (PDF)
- Name Badge
- Conference room and poster board rental
Accommodation (3 nights) & Foods
Single room (Early bird) JPY 53,000
Single room (Standard registration) JPY 63,000
Shared room (Early bird) JPY 30,000
Shared room (Standard registration) JPY 40,000
- Hot spring tax
- Breakfast (3 times)
- Lunch (3 times)
- Welcome party (September 19)
Conference dinner (JPY 10,000)
- Conference dinner (September 21)
Excursion (JPY 5,000)
- The excursion will be held on September 21 afternoon. Participants will enjoy a bus tour to Mishima shrine and Numazu deepsea aquarium sightseeing, where you can enjoy fresh seafoods and oceanic views.
*Senior researchers will stay in single rooms in Hotel Brush Up. Junior researchers will stay in a shared room (4~6 persons/room) in Hotel Tokinosumika.
*If you are planning to take an accompanying person, twin or double rooms at Hotel Gotenba Kogen Hotel can be booked upon request. In this case, please contact us by e-mail to book your room. Registration fees for these participants are the same as the single room registration. For each accompanying person, an additional accommodation fee of JPY 68,000 is required, which includes Accommodation (3 nights), Hot spring tax, 3 breakfasts, 3 lunches, a Welcome party, an Excursion, and Banquet.
*If participants want to book early or delayed arrival or early leave, please contact the corresponding person.
Conference dinner
The conference dinner will be held in Hall “Fuji” of Tokinosumika.
Food preference
If food preference (Vegetarian food or allergy) is required, please contact the corresponding in advance.
Method of payment
Payment must be made in Japanese yen and can be made by Credit Card only.
Procedure
- Click “Go to Registration page” button on this page. Conference Registration is made using the online registration system.
- Follow the directions on the Conference Registration screen, and fill in the required fields.
- When registration is completed, the auto-reply e-mail will be sent to your registered email address.
Cancellation and Refund Policies
Please note that no refund will be available for the payments already made.
Information about VISA
Regarding new entry of foreign nationals into Japan, based on the New Border Measures (34) dated on September 26, 2022, prescribed applications in the Entrants, Returnees Follow-up Systems (ERFS) is no longer required.
Visa exemption arrangements have been resumed from 0:00 am (JST) on October 11, 2022.
Please refer to the website below for more details.
- Border enforcement measures to prevent the spread of novel coronavirus (COVID-19)
WEB page of Ministry of Foreign Affairs of Japan: https://www.mofa.go.jp/ca/fna/page4e_001053.html
» 5. Lift of the suspension of visa exemption measures
https://www.mofa.go.jp/ca/fna/page4e_001053.html#section8 - Exemption of Visa (Short-Term Stay) (Ministry of Foreign Affairs of Japan)
https://www.mofa.go.jp/j_info/visit/visa/short/novisa.html
Program and Abstract book
We plan to make a PDF file of the Program & Abstract Book only. So please bring your PC or tablet.
Personal Information Protection
Registered personal information is used only for the conference.
The information is protected and securely saved with the necessary security.
For inquiries
Correspondence e-mail: ictppo2023@ml.hokudai.ac.jp